Secondary School Lesson Notes and Scheme of Work

SS3 First Term Office Practice Lesson Note and Scheme of Work

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SS3 First Term Office Practice Lesson Note and Scheme of Work


Week 1: Introduction to Office Practice

Lesson Note:


Define Office Practice and its importance.

Introduce basic office equipment and their functions.

Discuss the relevance of effective office management.

Scheme of Work:


Introduction to Office Practice


Overview of the course.

Importance of Office Practice in professional settings.

Basic Office Equipment


Identification and explanation of common office tools.

Hands-on activities to familiarize students with equipment.

Office Management


Understanding the principles of effective office management.

Group discussions on real-world examples.

Week 2: Communication Skills in the Office

Lesson Note:


Explore the significance of effective communication in the workplace.

Teach proper email etiquette and telephone skills.

Practical exercises on drafting professional emails and handling phone calls.

Scheme of Work:


Importance of Communication in the Office


Discussion on verbal and non-verbal communication.

Role-play activities to enhance communication skills.

Email Etiquette


Guidelines for professional email communication.

Practical exercises in composing and sending emails.

Telephone Skills


Understanding the nuances of phone conversations.

Simulated phone call exercises.

Week 3-10: In-depth Office Procedures and Software Applications

Lesson Note:


Delve into specific office procedures like filing, record-keeping, and data entry.

Introduce commonly used office software applications.

Practical exercises to reinforce theoretical concepts.

Scheme of Work:


Filing Systems


Types of filing systems and their applications.

Hands-on filing exercises.



Importance of maintaining accurate records.

Simulated record-keeping scenarios.

Data Entry


Basics of data entry and its significance.

Practical data entry tasks.

Microsoft Office Applications


Word processing, spreadsheet, and presentation software.

Step-by-step tutorials on Microsoft Office.

Week 11: Revision Week

Lesson Note:


Review key concepts covered in previous weeks.

Address any lingering questions or uncertainties.

Provide additional practice materials for reinforcement.



Group discussions for knowledge sharing.

Quiz and review sessions.

Revisit challenging topics through interactive activities.

Week 12: Examination Week

Lesson Note:


Conduct a comprehensive examination covering all topics.

Emphasize critical thinking and application of learned principles.



Written examinations.

Practical assessments.

Evaluation of individual and group performance.

Week 13: School Dismissal Week

Lesson Note:


Recap the course highlights and key takeaways.

Distribute certificates or acknowledgments.

Encourage students to continue applying office practice skills in daily life.



Closing ceremony.

Student reflections.

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