SS1 First Term Office Practice Past Questions And Answers

Here are 20 SS1 Office Practice questions with options and answers:

 

Question: What is the purpose of a memorandum in an office setting?

 

A) To schedule meetings

B) To convey information within the organization

C) To create invoices

D) To order office supplies

Answer: B) To convey information within the organization

Question: Which of the following is a commonly used office communication tool?

 

A) Hammer

B) Keyboard

C) Screwdriver

D) Pliers

Answer: B) Keyboard

Question: What does the term “fax” stand for in office communication?

 

A) Fast Access Xerox

B) Facsimile

C) Faxtron

D) File Access Xerox

Answer: B) Facsimile

Question: In an office, what is the purpose of a filing system?

 

A) Decorating the office

B) Storing office supplies

C) Organizing and storing documents

D) Setting up a meeting

Answer: C) Organizing and storing documents

Question: Which of the following is an example of office equipment?

 

A) Refrigerator

B) Scanner

C) Microwave

D) Blender

Answer: B) Scanner

Question: What is the primary purpose of an office receptionist?

 

A) Making coffee

B) Greeting visitors and answering phone calls

C) Arranging office furniture

D) Cleaning the office space

Answer: B) Greeting visitors and answering phone calls

Question: What is the meaning of the term “office ethics”?

 

A) Arriving late to work

B) Unprofessional behavior

C) Following moral principles in the workplace

D) Ignoring colleagues

Answer: C) Following moral principles in the workplace

Question: Which software is commonly used for creating documents in an office?

 

A) Photoshop

B) Excel

C) AutoCAD

D) Spotify

Answer: B) Excel

Question: In an office setting, what does CC stand for in email communication?

 

A) Carbon Copy

B) Correct Copy

C) Creative Copy

D) Copy Central

Answer: A) Carbon Copy

Question: What is the purpose of an agenda in a meeting?

 

A) Taking notes

B) Setting goals and objectives

C) Decorating the meeting room

D) Ordering lunch

Answer: B) Setting goals and objectives

Question: What is the role of a supervisor in an office?

 

A) Cleaning the office

B) Overseeing and guiding the work of subordinates

C) Attending meetings

D) Ordering office supplies

Answer: B) Overseeing and guiding the work of subordinates

Question: Which of the following is a common office safety practice?

 

A) Running in the hallways

B) Leaving spills unattended

C) Using proper lifting techniques

D) Ignoring fire exit signs

Answer: C) Using proper lifting techniques

Question: What is the purpose of a business letter in an office?

 

A) Sending birthday wishes

B) Formal communication with external parties

C) Creating grocery lists

D) Discussing weekend plans

Answer: B) Formal communication with external parties

Question: What is the importance of time management in an office environment?

 

A) Wasting time on non-work activities

B) Maximizing productivity and efficiency

C) Ignoring deadlines

D) Working on multiple tasks simultaneously

Answer: B) Maximizing productivity and efficiency

Question: What does the acronym CRM stand for in an office context?

 

A) Customer Relationship Management

B) Creative Resource Management

C) Centralized Record Management

D) Customer Registration Module

Answer: A) Customer Relationship Management

Question: What is the purpose of an office memo?

 

A) Planning social events

B) Communicating important information within the organization

C) Posting jokes

D) Sharing personal opinions

Answer: B) Communicating important information within the organization

Question: Which software is commonly used for creating presentations in an office?

 

A) Word

B) PowerPoint

C) Excel

D) Photoshop

Answer: B) PowerPoint

Question: What is the role of the Human Resources (HR) department in an office?

 

A) Ordering office supplies

B) Managing employee recruitment, benefits, and relations

C) Decorating the office space

D) Organizing social events

Answer: B) Managing employee recruitment, benefits, and relations

Question: In an office, what is the purpose of a desk calendar?

 

A) Making to-do lists

B) Tracking important dates and deadlines

C) Drawing doodles

D) Folding into paper airplanes

Answer: B) Tracking important dates and deadlines

Question: What is the significance of confidentiality in office communication?

 

A) Sharing sensitive information with everyone

B) Keeping sensitive information private and secure

C) Ignoring pri

vacy concerns

D) Discussing confidential matters in public

Answer: B) Keeping sensitive information private and secure